How To Create Confluence Templates
Overview
Dashworks can automatically send e-mail notifications to users. This is washed past creating e-mail templates and adding them to tasks to create e-mail notifications.The Dashworks email template is a template for the email that is sent to a user - it includes static text for the subject and body as well as placeholders for dynamic data related to the user. Y'all can specify a field of study line and body text inside the post template. You are also able to send the same email to different users in dissimilar languages.
The templates can be optionally specific to certain asking types. This request blazon is specified when the postal service template is linked to a task. For example, you may wish a different email to be sent to a laptop migration user than the mail that gets sent to a desktop migration user. Dashworks electronic mail templates may contain HTML, just it is advised that this is kept uncomplicated and should exist fully tested to ensure that information technology does not conflict with the chief HTML email template created for the selected projection.
The dominion of thumb is that you should create a new post template for each split mail that you wish to ship to your users
The post-obit topics explicate how to create, customize and use mail templates. There are a number of steps required in lodge to get emails to send through the Dashworks projection organisation to your users. To link a mail template to a chore, please view the following article - Calculation Email Notifications to Tasks
- Optional -Create HTML Template: This allows you to transport emails using your own organisational logos, look and feel. For farther information please view Creating a Master HTML Email Template
- Create Mail service Template: This contains the content of a project e-mail to transport including a subject field line and body text
- Create Templates for Additional Languages: This allows y'all to create templates for alternative languages
- Link Postal service TemplateTo Job: This links and configures your postal service template to your date driven task (east.g. send post one on T-7 from scheduled date)
- Set Request Blazon Validity: This enables you to set your mail to send only to specific request types (e.g. laptop users may become a different electronic mail)
- Test Mail Send: This allows you to see what your email will look like to the users without sending from the project
- Additional User Settings: This allows you lot to configure farther tasks to command electronic mail notifications ON/OFF for each user and an override email accost if required
All items relating to the set up of email templates and notifications tin can be found in the projects system nether theAssistants > Manage Project.
Postal service Templates
When the email server has been configured and the master email template has been customized (both of which are generally one-off gear up up events), the mail templates need to be created which contain the text that volition be sent via email to the users.
From the Dashworks Projects home folio, select theAdministration > Manage Project card and select the project that you lot wish to work with from the listing.
ClickMail Templates on the manage menu bar, all existing post templates are listed.
| Field | Description |
| Name | The proper noun of the mail template |
| Clarification | A full description of the mail service template |
| Languages | The number of languages the mail template has been created in |
| Deportment | At that place are two actions available:
|
Creating a Mail Template
To create a new mail template, clickCreate Mail Template.
| Field | Clarification |
| Name | The proper name of the post template |
| Clarification | A full description of the mail template |
| Subject Line | The information entered here will appear as the subject line of the email that is sent |
| Body Text | The text of the postal service. This text tin include the placeholders listed below. The torso text may contain HTML, but it is advised that this is kept simple and should be fully tested to ensure that it does not conflict with the master HTML email template created for the selected. You lot tin can type up to 100,000 characters. |
| Default Language | Each mail template must first be created in the default language held for the project. In one case this has been washed additional templates can exist created for alternative languages. |
| Available Placeholders |
|
In one case the required fields have been completed, click Create Mail Template. The mail template is created in English, the default linguistic communication for this project.
Updating a Mail Template
To edit a mail template, and add an electronic mail calendar invite, select the mail template from the Mail Templates tab.
To add an email invitation to the mail template, check the Attach meeting invitation checkbox and add consummate the email invitation fields.
| Field | Clarification |
|---|---|
| Adhere meeting invitation | When checked the e-mail invitation functionality is enabled |
| Meeting duration (mins) | The elapsing of the coming together in minutes |
| Meeting reminder (mins) | How long before the coming together the recipient should be reminded |
| Invitation filename | The proper noun of the invitation file |
| Invitation discipline | The information entered here will appear as the subject line of the invitation email that is sent |
| Invitation body | The text of the e-mail invitation. This text can include the placeholders available for creating an electronic mail. The body text may incorporate HTML, but information technology is advised that this is kept simple and should exist fully tested to ensure that it does not conflict with the chief HTML email template created for the selected. You tin blazon up to 100,000 characters. |
| Exam Email Address | Enter an electronic mail address to utilize to ship a test message using the defined template. |
Once the required fields have been updated, clickUpdate Mail service Template. The postal service template is updated.
Creating Templates in Boosted Languages
When an email is sent to the user, a cheque is made on the language held past Dashworks for the that user. For example, if the user'south language is German language, the German email template volition exist used to create the email sent to the user. Additional email templates should therefore be created for every language that is held for the users. If a template is not found that matches the user'south language then the user is sent an email in the default language for the project; in this case English language.
To create a mail template in an boosted language, click on the select language drop down list
Select the required language and clickAdd.
The bailiwick line and body text shown on the correct mitt side of the screen are unique to each language specified for the email template. This tin be updated to reflect the requirements of each additional linguistic communication.
Dates which are included equally placeholders in the trunk text are translated into the right linguistic communication.
Using Placeholders with Languages
Note
Yous can add language codes to placeholder variables in your email template to override the default linguistic communication. This is particularly useful if yous desire to build a template with content in multiple languages and you need placeholders to be displayed in a different language for each section. For case, {$TaskName|FR} renders the TaskName value in French (provided the translation has been added to the task name), whereas {$TaskName|EN} displays in English, and {$TaskName} (no language code) defaults to the default linguistic communication of the project.
Please see Electronic mail Placeholders for full details on which Placeholders support language codes.
You can apply whatsoever of the post-obit:
| Code | Alias | Name |
|---|---|---|
| EN-US | English | US English |
| DE | German language | Deutsch |
| FR | French | Français |
| JA | Japanese | 日本語 |
| DA | Danish | Dansk |
| ES | Spanish | Español |
| IT | Italian | Italiano |
| NL | Dutch | Nederlands |
| NO | Norwegian | Norsk |
| PT | Portuguese | Português |
| FI | Finnish | Suomi |
| SV | Swedish | Svenska |
| CS | Czech | čeština |
| HU | Hungarian | magyar |
| PL | Polish | polski |
| RO | Romanian | română |
| HR | Croatian | hrvatski |
| SK | Slovak | slovenčina |
| SL | Slovenian | slovenski |
| EL | Greek | ελληνικά |
| BG | Bulgarian | български |
| RU | Russian | русский |
| TR | Turkish | Türkçe |
| EN-GB | British English | English language |
| ET | Estonian | eesti |
| LV | Latvian | latviešu |
| LT | Lithuanian | lietuvių |
| PT-BR | Brazilian | Português (Brasil) |
| ZH-TW | Traditional Chinese | 繁體中文 |
| KO | Korean | 한국어 |
| ZH-CN | Simplified Chinese | 简体中文 |
| AR | Arabic | Arabic |
| TH | Thai | ไทย |
| NB | Bokmål | norsk (bokmål) |
The translation of weekday names in {$TaskDueDateLong} is supported by some, simply not all available languages.
Mail Templates and Attachments
Attachments can exist linked to mail templates past scrolling to the bottom of the mail templates screen and clickingUpload Attachments.
If you lot want to employ an attachment as an inline image in your post template, you tin can refer to it using the img html tag. For instance, assuming the epitome uploaded is named logo.jpg (annotation, alt, height and width are optional).
<img src="logo.jpg" alt="alternative text" acme="x" width="25">
Attachments are not language specific, the same attachments are sent to all users regardless of their language or the language of the template.
How To Create Confluence Templates,
Source: https://dashworks.atlassian.net/wiki/spaces/D56/pages/3084584434/Creating+Mail+Templates
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